Closings fall apart when details slip. This checklist covers every step from executed contract to closing day. Click checkboxes as you complete items - progress saves automatically.
Contract Execution
Days 0-3Fully executed contract received
All parties have signed, initials complete, all addenda attached.
BothEarnest money deposited
Verify receipt within contract timeline (typically 3 days).
Buyer DeadlineOption fee delivered and receipt confirmed
Must be delivered to seller within timeline specified.
Buyer DeadlineTitle company opened
Send executed contract and earnest money information to title.
BothSend contract to lender
Lender needs executed contract to begin processing.
BuyerCalendar all critical dates
Option period end, financing deadline, closing date, all contingencies.
BothOption Period / Inspections
Days 1-10Schedule home inspection
Book inspector ASAP - inspectors get booked quickly.
BuyerAttend home inspection
Be present (or available) to discuss findings with buyer.
BuyerReview inspection report
Identify items for repair request vs. acceptable conditions.
BuyerOrder specialty inspections if needed
Pool, septic, foundation, HVAC, roof - as recommended by inspector.
BuyerSubmit repair amendment (if any)
Negotiate repairs, credits, or price reduction before option expires.
Buyer DeadlineSeller responds to repair amendment
Accept, counter, or reject repair requests.
SellerOption period decision
Buyer proceeds or terminates. If terminating, get refund of earnest money.
Buyer DeadlineFinancing & Appraisal
Days 7-21Buyer submits loan application
Complete application with all required documentation.
BuyerAppraisal ordered
Lender orders appraisal - confirm access to property.
BothAppraisal completed
Review appraisal value. If low, negotiate or dispute if warranted.
BothBuyer receives loan approval
Confirm loan is approved and conditions are clearable.
BuyerClear loan conditions
Provide any additional documentation lender requires.
BuyerObtain homeowners insurance
Bind policy and provide proof to lender before closing.
BuyerTitle & Closing Prep
Days 14-28Title commitment received and reviewed
Check for liens, easements, or title issues that need resolution.
BothSurvey ordered/reviewed
New survey or existing survey with T-47 affidavit.
BothHOA documents obtained (if applicable)
Resale certificate, HOA rules, financials.
SellerRepairs completed (if agreed)
Get receipts/invoices for all completed repairs.
SellerFinal loan approval (Clear to Close)
All conditions met, loan is cleared to close.
BuyerClosing Disclosure reviewed (3 days before)
Buyer must receive CD at least 3 business days before closing.
Buyer DeadlineSchedule closing appointment
Confirm date, time, location with all parties.
BothConfirm wire instructions (call to verify!)
Always call title company directly to verify wire instructions. Wire fraud is real.
BuyerClosing Day
Day 30Final walkthrough completed
Verify property condition, repairs completed, all items included.
BuyerBuyer brings required items to closing
Government-issued ID, cashier's check or wire confirmation, insurance binder.
BuyerSeller brings required items to closing
Government-issued ID, all keys/remotes/codes, forwarding address.
SellerReview and sign closing documents
Take time to review - ask questions about anything unclear.
BothFunds wired and confirmed
Buyer's funds received, seller's proceeds disbursed.
BothDeed recorded
Title company records deed - ownership officially transferred.
BothKeys exchanged
All keys, garage remotes, gate codes, mailbox keys delivered to buyer.
SellerCelebrate and follow up!
Send closing gift, request testimonial, update CRM with closed status.
BothTrack All Your Transactions
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